Board of directors in a tenant-owner association
A tenant-owner association must have a board of directors that is responsible for the day-to-day operations. The board must also report changes in the association to the Swedish Companies Registration Office, Bolagsverket.
Board members
The board of a tenant-owner association must consist of at least three members. The members are appointed by the general meeting.
Board members and deputy members must:
- be at least 18 years old
- normally be members of the association, unless otherwise stated in the articles of association. If nothing else is stated, a tenant-owner’s spouse or cohabiting partner may be a board member or deputy member, even if they are not a member of the association
- not be bankrupt, subject to a prohibition on trading, or have a legal guardian under Chapter 11, Section 7 of the Parental Code (föräldrabalken)
If a board member cannot carry out their duties, a deputy member takes their place.
The Swedish Companies Registration Office ensures that the association has a registered and authorised board. If it does not, the association may be subject to compulsory liquidation. This means that we may decide to close down the association.
Read more about residency requirements for the board.
Board members and deputy members must intend to take part in the association’s activities. The role must not be purely formal. This means that so-called nominee directors are not allowed.
Chair of the board
The board must appoint a chair. The general meeting may appoint the chair if this is stated in the articles of association. The chair leads the work of the board, ensures that the board carries out its duties and makes sure that board meetings are held.
The chair must be registered in the associations register with the Swedish Companies Registration Office.
Appointing the board
Board members are appointed for a fixed period, known as a term of office. The term usually runs until the end of the next annual general meeting and may not exceed four financial years.
A board may be reappointed for a new term. If board members cannot carry out their duties, deputy members take their place, unless otherwise decided, as determined by the chair.
What are the board’s responsibilities?
The board:
- decides who is authorised to sign on behalf of the association
- convenes the general meeting
- represents the association
- is responsible for the day-to-day operations
- ensures that annual reports are prepared
- follows the articles of association and the decisions of the general meeting
- reports changes in the association to the Swedish Companies Registration Office
If a limited company or an association does not have an authorised representative who is resident in Sweden, the board must appoint a person authorised to receive service of process. Read more in Swedish on the page Delgivningsmottagare.
Certified copy of passport
We require a certified copy of a passport for newly appointed individuals who are not registered in the Swedish population register. Read more in Swedish on the page Bestyrkt kopia av pass.
